Sauvage Space – Host Guidelines

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1. Purpose

This document exists to support hosts in delivering well-run, legally compliant, and context-aware events at Sauvage Space. The goal is to balance hospitality, neighbourhood respect, and creative expression while protecting the space, its residents, and its long-term viability.

2. Booking Workflow

• Event confirmation must exist in the shared calendar and be backed by an invoice.
• Deposit and written acceptance of the Sauvage Space Terms of Use must be received before access is granted.
• Arrival, setup, event start, cleanup, and lockup times must be explicitly agreed in advance.
• One named Host is responsible for the event and must be reachable by phone at all times.

2a. Payment Policy

• Standard bookings: A non-refundable deposit is required to confirm the reservation. The remaining balance is due no later than 48 hours before the event.
• Late bookings (within 7 days of the event): If the event date is 7 days or fewer from the booking date, the full event total is due at the time of booking. No deposit-only option is available for late bookings.
• All payments are processed securely via Stripe. Accepted methods: credit/debit card and iDEAL.
• Deposits are non-refundable. In the event of cancellation, the deposit is forfeited.

3. Space Use

Hosts must clearly understand which zones are included in the booking (Entrance / Kitchen / Tasting Room / Upstairs). Maximum capacity, permitted activities, and alcohol service limitations (Meng-formula) must be respected at all times. Any use beyond the agreed zones or functions requires prior approval.

4. Preparation & Setup

• Early access is only permitted if agreed in writing.
• Use of resident equipment (including Frogs BV kitchen infrastructure) is not permitted without explicit approval.
• Tableware, glassware, and furniture layouts must be agreed in advance and restored after the event.

5. During the Event

• Sound levels must remain respectful of neighbours; quiet hours begin at 23:00 on weekdays and 00:00 on weekends.
• Guest count must not exceed agreed limits (approx. 25 seated / 30 standing unless otherwise approved).
• Sauvage does not hold a public alcohol licence. Alcohol may only be served to attendees of a private event — it cannot be sold or served to the general public. Events must remain private (not open to general foot traffic) for alcohol service to apply.
• Fire exits must remain unobstructed at all times; no smoking is permitted indoors.

6. Cleaning & Closing

• The space must be returned to its original condition: trash removed, dishwasher run, surfaces cleaned, lights off.
• Hosts are responsible for final lockup, alarm setting, and door checks.
• Deposit deductions may apply for excessive cleaning, damage, pest risk (€100 minimum), or overtime use.

7. Communication & Emergencies

• Hosts must have current contact details for Selection Sauvage BV and resident operators where relevant.
• Any incident, damage, or neighbour complaint must be reported promptly.
• In case of safety concerns, prioritise guests' wellbeing and secure the space.

8. Hosting Style

Sauvage events favour a considered, calm atmosphere: attentive hosting, thoughtful pacing, and respect for the space. The role of the Host is closer to stewardship than event production.

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Appendix A — Closing Checklist

• All guests have exited the building
• Furniture returned to agreed layout
• Floors reasonably clean; spills addressed
• Fire exits clear and unobstructed

• Dishwasher run (or running)
• All surfaces wiped and sanitized
• Stoves / ovens off
• Refrigerator and freezer doors fully closed

• All trash removed from interior bins
• Glass disposed of correctly
• No food or perishables left overnight

• Music and AV equipment powered down
• Lights turned off
• Windows closed

• Doors locked
• Alarm set (if applicable)
• Keys returned or secured as agreed

• No damage or issues to report
• Any incidents documented and communicated